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| December 4, 2007 | August 7, 2007 | July 3, 2007 | |
| October 2007 | June 5, 2007 | April 3, 2007 | |
| September 4, 2007 | |||
Diamondhead Property Owners Association
Monthly Meeting
January 8, 2008
President Don Kraemer called the January Monthly Board Meeting to order at 4:10 pm in the Diamondhead Association Board Room in Diamondhead, Mississippi in accordance with the Bylaws Sections 5.5 and 5.7.
Board Members Present: Don Kraemer, Paul Mucho, Hilda Bourg, Phil Carriere, Mark Duffy, Mario Feola, Jim Hunt, Stewart Nutting, Lloyd Ramirez, Burt Schnadlebach and John Yarbrough.
Guests: General Manager John Bannen and Controller John List.
A quorum was determined in accordance with the Bylaws Section 5.8.
Burt Schnadlebach moved to approve the December 4, 2007 monthly meeting minutes. John Yarbrough second. The motion passed unanimously.
GENERAL MANAGER STATUS REPORT:
Golf Course. The following projects have been scheduled for the May through
August shut down period on the Cardinal Course: aerify and verticut entire course from behind tees through all greens; repair bulkhead on #13 green; till and sod bare areas and mounds at #8 green, #9 green, #11 fairway left of cart path, #16 right of cart path and all other bare areas that are in play; install quick connects on loop lines around greens; install new cart paths as determined by budget; paint yardages on cart paths; lime entire course; lightly till and re-level #17 tee; expand airway irrigation; and replace collapsed culvert on #16 tee.
Tennis. Work continues at the new site. The rain slowed things for a while, but the ground is now firm enough to pour concrete.
FINANCIAL REPORT. John List report that the operating profit for the month of November was $31,266.00 or $27,985.00 worse than budget. For the first eleven months of the year, the operating profit was $179,592.00 before depreciation. That is $200,000.00 worse than budgeted. After depreciation and the $400,000.00 insurance recovery, the net profit was $77,676.00.
There were 233 $25.00 coupons used at the Country Club in December for a total usage of 43% for the year.
OLD BUSINESS.
Update on Incorporation. John Yarbrough informed the Board there were 2828 signatures on record. There were 153 new names added to the voter list that means that 551 signatures are still needed on the petition.
NEW BUSINESS.
Annul Previous Proposal Regarding $400,000. Lloyd Ramirez moved to annul the previous proposals 1.) to place $400,000 Golf Insurance settlement into the General Fund and 2.) to take the $396,960 from the General Fund using it for pier repair. Revise the November minutes accordingly. Stewart Nutting second. Don Kraemer stated that the second part of the motion was out of order. A discussion followed. YES – 7; NO – 4. The first part of the motion passed to annul the $400,000 to be placed in the General Fund.
Phil Carriere moved to suspend the seven-day rule to submit proposals. John Yarbrough second. YES – 6; NO – 4; ABSTAIN – 1. The motion failed, as it needed a 2/3 majority vote.
Hilda Bourg left the meeting and gave her proxy to John Yarbrough. The following minutes are subscribed from a tape recording.
Reduce the Country Club Operation Losses. Mario Feola moved to direct the
General Manager to provide the Board, at its February meeting, with options to
reduce the Country Club’ operating loss back to pre-Katrina levels. Jim Hunt second. A discussion followed. YES – 10; NO – 1. The motion passed
Mairo Feola left the meeting and gave his proxy to Don Kraemer.
Election. Don Kraemer appointed Hilda Bourg, Jim Hunt and Bob Gonzalez on the election committee for the POA election to be held on June 21, 2008.
Re-Consider Marina Boat Slip Rental. Jim Hunt moved that the POA Board consider returning the fees to the old $2.00 per foot rate until all facilities are completed, including a ship store. Stewart Nutting second. YES – 2; NO -9. The motion to return the boat slip rental to $2.00 per foot failed.
Lloyd Ramirez left the meeting and gave his proxy to Don Kraemer
OTHER BUSINESS. Paul Mucho moved to approve the Diamondhead Water
and Sewer Board request for a permanent easement for a new water well
at the RV site. John Yarbrough second. The motion passed unanimously.
There being no further business, the meeting adjourned at 6:05 pm.
Respectfully submitted,
Hilda L. Bourg
Secretary
Diamondhead Property Owners Association
Monthly Meeting
December 4, 2007
Vice-President Paul Mucho in the absence of President Don Kraemer called the December Monthly Board Meeting to order at 4:00 pm in the Diamondhead Association Board Room in Diamondhead, Mississippi in accordance with the Bylaws Sections 5.5 and 5.7.
Board Members Present: Paul Mucho, Hilda Bourg, Phil Carriere, Mark Duffy, Jim Hunt, Stewart Nutting, Lloyd Ramirez, Burt Schnadlebach and John Yarbrough.
Board Members Absent: Don Kraemer (proxy to Paul Mucho), Mario Feola (proxy to Lloyd Ramirez).
Guests: General Manager John Bannen and Controller John List.
A quorum was determined in accordance with the Bylaws Section 5.8.
John Yarbrough moved to approve the Special Board Meeting minutes on November 20, 2007. Burt Schnadlebach second. The motion passed unanimously.
Lloyd Ramirez moved to approve the Monthly Board Meeting minutes on November 6, 2007. John Yarbrough second. YES – 9; NO – 1; ABSTAIN – 1. The motion passed.
GENERAL MANAGER STATUS REPORT:
Administration. The date for the employees Christmas party has been set for December 14.
Country Club. On Thanksgiving Day, there were 450 served for the event and it received great compliments. The banquet area continues to be booked and this is a reflection of the results of Nancy Perkins.
Facility Maintenance. The “Gator Pond” just south of Diamondhead Drive East has been dredged. The drainage culvert on #14 of the Pine Course is almost completely installed.
South Side. Several new streetlights have been installed in the last couple of weeks. J & L Salvage is making one last canal-clearing trip through the area to pick up any remaining trash.
FINANCIAL REPORT:
John List reported an operating loss for the month of October of $43,708.00 that was $77,981.00 worse than budget. For the ten months ending in October, the operating loss was $305,824.00 and that was $199,097.00 worse than budget. The cash flow from operations for the month was a positive $4,041.00 and for the ten month a positive $148,327.00.
The non-recurring gain on insurance recovery of $400,000.00 resulted in a net cash flow for the ten month of $548,327.00.
At the end of October, the accounts receivable over 90 days old turned around and decreased for the first time this year.
OLD BUSINESS.
Incorporation. There are only 651 verified signatures needed on the petition. There were 5973 voters on the list, but 935 have moved or died. There are 2709 signatures gathered.
Road Paving. This motion was tabled from the Special Board Meeting held on November 20, 2007. The person making the motion to table it did not move to take it off. The Board took no action.
Firehouse. Paul Mucho reported that there was no request for a permit at the location of Golf Club Drive and Pokai Street. The Board took no action.
NEW BUSINESS.
$400,000 Insurance Settlement. Lloyd Ramirez moved to allocate $200,000.00 to repair about 20% of the deteriorated and storm damaged Cardinal Golf Course cart paths. The $200,000.00 would come from the $1,000,000.00+ Marina Area Insurance settlement as partial replacement for the entire $400,000.00 of the Golf Course Insurance settlement recently transferred to the General Fund/Marina Pier Repair. Actual expenditures are expected to occur in the 4th Quarter of ’08 in conjunction with the work already budgeted. Stewart Nutting second.
Stewart Nutting moved for a roll call vote. Lloyd Ramirez second. YES – 9; NO – 1; ABSTAIN – 1. The motion passed for a roll call vote.
Roll call vote: Bourg – No; Phil Carriere – No; Mark Duffy – No; Mario Feola – Yes; Jim Hunt – No; Don Kraemer – No; Paul Mucho – No; Stewart Nutting – Yes; Lloyd Ramirez – Yes; Burt Schnadlebach – No; John Yarbrough – Yes.
YES – 4; NO – 7. The motion failed.
Redo the Greens on the Cardinal Golf Course, Including Practice and Nursery Greens. Stewart Nutting moved to contract Champion Turf Farms to redo the greens on the Cardinal Course, the practice and nursery greens and to allocate the necessary funds not to exceed $60,000.00 out of the golf cart-paving budget. Hilda Bourg second. The motion passed unanimously.
Hilda Bourg moved to adjourn the meeting at 5:55 pm. John Yarbrough second. The motion passed unanimously.
Respectfully submitted,
Hilda L. Bourg
Secretary
Diamondhead Property Owners Association
Monthly Board Meeting
November 6, 2007
President Don Kraemer called the November Monthly Board Meeting to order at 4:00 pm in the Diamondhead Association Board Room in Diamondhead, Mississippi in accordance with the Bylaws Sections 5.5 and 5.7.
Board Members Present: Don Kraemer, Paul Mucho, Hilda Bourg, Phil Carriere, Mario Feola, Jim Hunt, Burt Schnadlebach and John Yarbrough.
Board Members Absent: Mark Duffy (proxy to Phil Carriere), Stewart Nutting (proxy to Jim Hunt and Lloyd Ramirez (proxy to Mario Feola).
Guests: General Manager John Bannen and Controller John List.
A quorum was determined in accordance with the Bylaws Section 5.8.
Paul Mucho moved to approve the October 2, 2007 monthly board meeting minutes. Burt Schnadlebach second. The motion passed unanimously.
Phil Carriere moved to approve the October 19, 2007 special board meeting minutes. Paul Mucho second. The motion passed unanimously.
Phil Carriere moved to approve the October 19, 2007 open board meeting minutes. Paul Mucho second. The motion passed unanimously.
GENERAL MANAGER STATUS REPORT:
Administration. Keresa Underwood replaced Judy Killman as Event Coordinator. Greg Kothmann position has not been filled and he retires on November 13, 2007.
Golf. The Mississippi Seniors will be here for the week of November 12 – 16. Tigger will be leaving the Golf Shop staff at the end of November and will be replaced by Rob Murphy.
Tennis. The construction for the new tennis courts at the East Recreation Facility will begin shortly and should be completed by the end of February 2008.
Facility Maintenance. Plans are progressing for the Gex Drive project scheduled for next year. John List met with the Mississippi Forestry Department regarding their grant and what type of trees.
Southside. Plans are being formulated for beautifying the south side entrance. There are 46 lights on the side side and 7 of them are out. Coast Electric will repair them.
Security. Barbara Hermann asked for and received a 60-day leave of absence. During her absence, Deron Cuevas has been appointed acting Chief of Security. Al Herman will remain as Hancock County Sheriff Liaison. Schedules have been set up with security and with the Hancock Country Sheriff office for increase law enforcement on the south side.
FINANCIAL REPORT.
John List reported that there was an operating loss of $29,430 for September but our cash flow was a positive $16,815. The problem is a lack of sufficient volume in both the Golf Shop and the Country Club. The Golf Shop in September has revenue better than planned by $7,686.00, while the Country Club was worse by $33,727.00. For the year to date, the Country Club is worse by $217,687.00 and the Golf by $22,142.00.
OLD BUSINESS.
Update on Incorporation. John Yarbrough reported that signatures are needed on the petition. They hope to complete this before the end of the year.
Party Parking. Hilda Bourg moved that permission to park in the median for special events or large party must be obtained from security. The motion passed on June 5, 2007 was in conflict with the Diamondhead Country Club and Property Owners Association, Inc. Rules and Regulation booklet, Section G. Paul Mucho second. The motion passes unanimously.
Golf Course Insurance Claim Money. Phil Carriere moved to place the $400,000.00 insurance money from the golf course in the general funds to replace the money that was used to clean the golf course from Katrina. Jim Hunt second. YES -9; NO -2. The motion passed.
Bid on Piers. Paul Mucho moved to accept the lowest bid from Anchor Services & Sales for $396,960.00 for piers #1 and #2 and the money would be taken out of the $1.2 million insurance money from the Yacht Club. The motion failed due to a lack of a second.
Jim Hunt moved to accept the lowest bid from Anchor Services & Sales for $396,960.00 for piers #1 and #2 and the money would be taken out of the general fund. Mario Feola second. YES – 9; NO – 2. The motion passed.
The four bids will be filed with the minutes.
The Board went into Executive Session at 4:50 pm to discuss a personnel issue.
The Board came out of Executive Session at 4:55 pm. Hilda Bourg moved to adjourn. Paul Mucho second. The motion passed unanimously.
Respectfully submitted,
Hilda L. Bourg
Secretary
Diamondhead Property Owners Association
Monthly Meeting
October 2, 2007
President Don Kraemer called the October Monthly Board Meeting to order at 4:00 pm in the Diamondhead Association Board Room in Diamondhead, Mississippi in accordance with the Bylaws Sections 5.5 and 5.7.
Board Members Present: Don Kraemer, Paul Mucho, Hilda Bourg, Phil Carriere, Mark Duffy, Mario Feola, Jim Hunt, Stewart Nutting, Lloyd Ramirez, Burt Schnadlebach and John Yarbrough.
Board Members Absent: None
Guests: General Manager John Bannen and Controller John List.
A quorum was determined in accordance with the Bylaws Section 5.8.
Paul Mucho moved to approve the September 4, 2007 monthly meeting minutes. Lloyd Ramirez second. The motion passed unanimously.
GENERAL MANAGER STATAUS REPORT:
Grounds & Greens. The irrigation system on the Cardinal Course has been totally corrected and the system is operational.
Facilities Maintenance. The concession stand at the East Recreational Facility is being remodeled for the new Tennis Prop Shop.
Tennis. The contract from All Star Tennis to build eight new courts at the East Recreational Facility should arrive soon. Sales tax on the construction will not have to be paid, so this will reduce the total cost of the project by $30,000.00. U.S.T.A. has some concern with the new location, so will send an engineer to evaluate the location prior to committing to the $40,000.00 grant.
Marina. An R.F. P. went out to reconstruct the piers, bulkhead, boat ramp, fuel station and decks at the marina. The concrete bulkhead will not have to be replace, as first expected. Bids are due in no later than October 15, 2007.
Airport. Three rental spaces for airplanes in the hangar have been leased for $175.00 per plane per month. All plane owners have signed lease agreements and have supplied Diamondhead with Insurance Certificates.
Country Club. Banquet business continues to improve at the club due to the efforts of Nancy Perkins. The new drink prices went into effect on October 1st.
Golf. The Patriots Day Golf will be held on October 27 and an invitation has gone out to all active and retired military personal at the rate of $35.00. A portion of this fee will be donated to the Wounded Warriors Fund.
FINANCIAL REPORT. John List reported that the August operating loss of $9,085.00
was $1,071 worse than budget and year to date our loss of $232,685 was $48,970.00 worse than budget. The cash flow from operations was a positive $127,472.00 for the year to date.
The beverage cart has had a net profit of $2,218.00 over the first four months of operation, as compared to a cost of the cart of $7,276.00. At this rate, the payout will be just over one year.
OLD BUSINESS.
Final Review & Approval of 2008 Budget. Phil Carriere moved to provide an
orderly and efficient use of the revenue generate by the POA in 2008 to provide for the operation and continued service to the residents and to provide for the capital improvements to meet quality of life concerns of the residents and to designate 25% of the dues assessments for capital improvement (expensed or capitalized) and to earmark $10.00 of said revenue for the exclusive use of road and drainage maintenance and improvement. Phil Carriere moved the adoption of the 2008 budget as presented at the October 2, 2007 general meeting. John Yarbrough second. A long discussion followed.
Stewart Nutting moved for a roll call vote on the budget. Jim Hunt second. The motion passed unanimously.
YES – Bourg, Carriere, Duffy, Kraemer, Mucho, Ramirez and Yarbrough.
NO – Feola, Hunt, Nutting and Schnadlebach.
The vote was 7 – 4 in favor of the budget. The budget passed.
Stewart Nutting moved to reconsider the previous vote on the budget. Jim Hunt second. The motion passed unanimously. A discussion to reconsider certain items on the budget followed.
Stewart Nutting moved for a roll call vote to reconsider the budget. The motion for a roll call vote to reconsider the budget passed unanimously.
YES –Feola, Hunt, Nutting, Ramirez and Schnadlebach.
NO – Bourg, Carriere, Duffy, Kraemer, Mucho, and Yarbrough.
The vote was 5 - 6 to defeat the motion to reconsider the budget. The motion failed.
Stewart Nutting moved to table the budget. (His motion will be filed with the minutes.) Jim Hunt second. A discussion followed. Stewart Nutting moved for a roll call vote to table the budget. The motion passed unanimously.
YES – Feola, Hunt, Nutting and Schnadlebach
NO – Bourg, Carriere, Kraemer, Mucho, Ramirez and Yarbrough.
ABSTAIN – Duffy
The vote was 4 – 6- 1 to defeat the motion to table the budget. The motion failed.
Phil Carriere moved to accept the budget as previously voted. Paul Mucho second. Stewart Nutting moved for a roll call vote. Jim Hunt second. The vote was unanimous.
YES – Bourg, Carriere, Duffy, Kraemer, Mucho, Ramirez and Yarbrough
NO – Feola, Hunt, Nutting and Schnadlebach
The vote was 7 – 4. The budget was accepted as presented.
Update on Incorporation. John Yarbrough stated that 1869 signed the petition as of 2:30 pm on October 2, 2007 and 3608 signatures were needed; therefore, 1739 signatures remained to be obtained.
Tennis Update. Reported in General Manager Status Report.
October Open Board Meeting. The Open Board Meeting as required in the Bylaws Section 5.5 will be held on October 19, 2007 at 7 pm at the Diamondhead Community Center.
Approve the Language of the REVPAR Proposal. A copy will be filed with the minutes.
NEW BUSINESS.
Proposal for Charging a Taxiway Fee for Airport. Paul Mucho moved to require all Diamondhead residents owning private aircraft to register their aircraft with the POA charge an annual fee for all privately owned aircraft using the taxiways to their residence. All residents who own private aircraft and use the taxiways would pay a $600.00 annual fee. All new residents or residents owning an aircraft for the first time or who add a second aircraft would pay a $500.00 one-time registrations fee. All current residents owning private aircraft and those returning residents, who were relocated due to Katrina, who previously had aircraft, would not pay any registration fee. There would be a $1,000.00 fine for those aircraft owners who do not register aircraft. These fees collected would go into a dedicated fund for over laying airport taxiways. Burt Schnadlebach second. A discussion followed regarding the legality of this proposal. Mario Feola moved for a roll call vote. Paul Mucho second. The vote was 10-0-1. The motion passed for a roll call vote.
YES – Kraemer, Mucho, Schnadlebach
NO – Bourg, Duffy, Feola, Hunt, Nutting, Ramirez and Yarbrough
ABSTAIN – Carriere
The vote was 3 – 7 – 1. The motion to propose a charge for a taxiway fee for the airport failed.
Proposal for Temporary Katrina Cottages at Harbor House. Don Kraemer informed the Board that the A & E Committee has voted to refuse this request.
MMI Contract. Paul Mucho moved to approve MMI contract. Jim Hunt second. A discussion followed. The Board requested a copy of the contract to review and approve it before it is signed.
Stewart Nutting moved to amend the proposal to approve the contract for six month. Mario Feola second. The vote was 3 – 8. The amendment failed.
Paul Mucho moved to amend the proposal to extend the contact to 18 months. Jim Hunt second. The vote was 3 – 8. The amendment failed.
The vote for John Bannen to negotiate the contract with MMI was 8 – 3. The motion passed.
Appointment to VCC. Hilda Bourg moved that Dick Cifranic fill the place that was vacated by Ron Rech. Paul Mucho second. The vote was 9-1-1. The motion passed.
The Board went into Executive Session at 6:50 pm to discuss the personnel issue regarding security.
The Board came out of Executive Session at 7:20 pm. Hilda Bourg moved to adjourn. Paul Mucho second. The motion passed unanimously.
Respectfully submitted,
Hilda L. Bourg
Secretary
Diamondhead Property Owners Association
Monthly Board Meeting
September 4, 2007
President Don Kraemer called the September Monthly Board Meeting to order at 4:10 p.m. in the Diamondhead Association Board Room in Diamondhead, Mississippi in accordance with the Bylaws Sections 5.5 and 5.7.
Board Members Present: Don Kraemer, Paul Mucho, Hilda Bourg, Phil Carriere, Jim Hunt, Stewart Nutting, Lloyd Ramirez and Bert Schnadlebach.
Board Members Absent: Mark Duffy (present at meeting at 4:45 pm); Mario Feola (proxy to Lloyd Ramirez until 4:30 pm when he arrived); and John Yarbrough (proxy to Jim Hunt).
Guests: General Manager John Bannen and Controller John List.
A quorum was determined in accordance with the Bylaws Section 5.8.
Lloyd Ramirez moved to approve the August 7, 2007 monthly meeting minutes. Paul Mucho second. The motion passed unanimously.
GENERAL MANAGER STATUS REPORT:
Administration & General. John Bannen announced that Diamondhead was the
August Business of the Month for the Diamondhead Business and Professional
Association. Employee Appreciation Day was held on August 27 and service awards were given to Katrina Peterson for 10 years, to Josh Dubbisson for 10 years and Evelyn Benson for 5 years.
Facilities Maintenance. The Security building has been completed. The Gex Road fountain has been fully repaired. The preliminary work is finished on the electrical hook up for the community garden.
Golf. An arrangement with the Silver Slipper Casino has been made to allow Diamondhead to access the more than 50,000 people in the Silver Slipper Players Club to offer them a $42.00 rate to play our course, as tee times are available.
Country Club. The comment cards have been reinstated and the comments have been positive. Drink prices will be raised effective October 1.
Marina. Component 2 of the Agreement with Rev Par has been activated and they are working on a draft of an RFP for development/management/building of a restaurant on the waterfront. The draft should be ready by September 10 and during the week of September 12 to distribute and to publish a final RFP. There will be a 30-day response period requested. The Diamondhead residents will be notified of the RFP during the week of the 17th with an article in the press.
FINANCIAL REPORT.
John List reported the operating loss for the month of July was $58,700 or $68,500 worse than the budgeted gain of $9,800 and resulted in a negative cash flow from operations of $12,800. For the first seven months of the year there was a lost of $223,600 that was $41,000 worst than budget. The operating cash flow has been a positive $90,000 so far this year.
The final draft of the 2008 budget is available for distribution following this meeting. John List urged each Board Member to review it carefully before the budget meeting scheduled for Sept 11.
OLD BUSINESS.
Establish a “POA Board Code of Ethics.” Paul Much moved to bring off the table for consideration the proposal for a POA Board Code of Ethics. Jim Hunt second. YES – 9; NO – 2. The motion passed. A long discussion followed before the vote. YES – 3; No – 8. The motion failed.
Mario Feola moved to have Jan Menker give the Board a copy of her resume and to draft a code of ethics to be considered by the Board at the October meeting. Hilda Bourg second. YES – 8; NO – 3. The motion passed and Mario Feola will contact Jan Menker.
Update on Incorporation. So far, there are over 900 signatures or 20% of the registered voters in Diamondhead who have signed the petition to incorporate.
Tennis Update. John Bannen will meet with David Bell of ALL STAR TENNIS to discuss the clarification of costs for Tennis Word to be moved to the East Recreational Facility. Jim Hunt moved to give John Bannen the authority to finalize the move of Tennis World to the East Recreational Facility if the bid does not exceed $449,404.00, which is $13,500.00 more than was budgeted. Burt Schnadlebach second. The vote was unanimous. This meeting will take place September 5 or 6. David Bell estimates 60 days to complete the project once started.
Covenant Enforcement. Paul Mucho moved to bring off the table for consideration the proposal of covenant enforcement. Jim Hunt second. The vote was unanimous. John Bannen presented the revised version of the covenant violation procedure that will be filed with the minutes. The Board authorizes John Bannen to start legal action on covenant violations not brought into compliance after the approved procedures have been taken by the sraff and VCC. The vote to accept this policy was unanimous.
NEW BUSINESS.
October Open Board Meeting. President Don Kraemer reported that an Open Board meeting would be held according to the Bylaws Article V, Section 5.5 on October 19, 2007 at the Diamondhead Community Center at 7:00 p.m. Any suggestions from the Board members for items on the agenda should be forwarded to him.
Ten-Year Landscape Development Program. Burt Schnadlebach presented a detailed ten-year landscape development program to the Board. Burt Schnadlebach moved to accept this program for future Boards as an advisory basis. Stewart Nutting second. The vote was unanimous. The program will be filed with the minutes.
OTHER BUSINESS.
Motion Withdrawn. Lloyd Ramirez withdrew his motion regarding the repair of Tennis World that was tabled at the July 4, 2007 monthly meeting.
Permits. Paul moved to revise the proposal that was passed at the August 7, 2007 meeting to allow the A & E to work with the 34 FEMA trailers that are owner occupied who are rebuilding their houses. Hilda Bourg second. A discussion followed. YES – 9; NO – 2. The motion passed.
There being no further business, Lloyd Ramirez moved to adjourn the meeting at 5:30 pm. Paul Mucho second. The motion passed unanimously.
Respectfully submitted,
Hilda L. Bourg
Secretary
Diamondhead Property Owners Association
Monthly Meeting
August 7, 2007
President Don Kraemer called the August Monthly Board Meeting to order at 4:05 pm in the Diamondhead Association Board Room in Diamondhead, Mississippi in accordance with the Bylaws Sections 5.5 and 5.7.
Board Members Present: Don Kraemer, Paul Mucho, Hilda Bourg, Phil Carriere, Mario Feola, Jim Hunt, Lloyd Ramirez and John Yarbrough.
Board Members Absent: Mark Duffy (proxy to Phil Carrier), Stewart Nutting (proxy to Jim Hunt) and Bert Schnadlebach (proxy to Jim Hunt).
A quorum was determined in accordance with the By-Laws Section 5.8.
The Board went into Executive Session to hear an appeal regarding a fine imposed by the VCC.
The Board came out of Executive Session at 4:20 pm.
Guests: General Manager John Bannen and Controller John List.
Paul Mucho moved to approve the July 3, 2007 monthly meeting minutes. Lloyd Ramirez second. The motion passed unanimously.
GENERAL MANAGER STATUS REPORT:
Administration & General. The Diamondhead Garden Club has procured the
water hook-up of the Community Garden. They are requesting the POA to pay
the monthly water bill for irrigation, which is $18.00 for the first 4,000 gallons
and $1.38 per 1,000 gallons additional. They also need an electrical hook-up
which was estimated at $250.00 and a $25.00 monthly minimum charge. Purcell
signed the deed of this property over to the POA and the POA retains ownership
of this lot. The Board agreed to grant this request, since it is POA property.
Security. Al Hermann reports that the arrest of several juveniles in connection
with a series of car burglaries has decreased the problems security has been having. Several adults have been arrested in the act of burglarizing the facilities maintenance area. These people are charged with felony complaints, as they are the same people who broke into the Grounds & Greens Department. All the individuals in both cases will be charged to the full extent of the law.
Grounds & Greens. The new concrete cart paths look great and the project progressed very smoothly. Green aerification is complete and the greens are healing nicely. The deep well pump for the irrigation pond on the Pine Course suffered lightning damage the weekend of July 28, 2007. It took several days to repair but no damage to the course occurred.
Golf Department. The new scoreboard has been installed. The Junior Golf Clinics had 35 to 40 participants. The golf courses continue to be in excellent condition.
Facilities Maintenance. The new Security Office is almost complete and the Gex Drive reflecting pool and fountain will be in operation shortly.
FINANCIAL REPORT. John List reported that for the first six months of the year,
there is a positive cash flow from operations of $102,726.00 with an operating
lost of $129,456.00. Belfor has completed the restoration work at the Country Club and were paid the final balance of $30,000.00 due on the rebuilding of the Club.
The conversion of the accounting software to the new software package from Jonas is underway. The actual implementation has been scheduled for October after the budget process is completed.
The $25 coupon exercise achieved its goal of getting more of our people to use the Club with 32% utilization. These coupons will continue to be issued to new members as part of the welcome aboard package.
The beverage cart had transmission problems and is being repaired under the warranty. The sales for July were slow as $808.00, using a regular golf cart.
There will be budget meetings on September 11 & 12.
OLD BUSINESS.
Establish a “POA Board Code of Ethics.” Paul Mucho moved that the
tabled motion from the July 3, 2007 meeting on POA Board Code of Ethics be brought to the table to be considered. John Yarbrough second. The vote was unanimous. After much discussion, it was decided that this motion needs some additional work. Hilda Bourg moved to table it to the September meeting. Lloyd Ramirez second. YES – 10 (including 3 proxies); NO – 1. The motion to table the POA Board Code of Ethics was passed. Board members were urged to send any comment to Paul Mucho before the September meeting.
Update on Incorporate. John Yarbrough informed the Board on the incorporate meetings being held and on the slate of officers for the Diamondhead Interim City Council.
Tennis Bid Update. John Bannen reported on the bids from All Star Tennis Courts, Jassby Custom Homes, Inc.and PaceSetter Construction, LLC. These bids will be filed with the minutes. John Bannen will talk to All Star Tennis Courts regarding eight Modified Hydro courts with fabric fencing, electrical service & panel, wiring, remounting of electrical equipment from former facility plus providing & mounting adequate additional equipment for eight lamps per courts, nets and post, all installed according to Lee Tennis Products specifications at the East Recreational Facility. The existing concession stand will be converted into the Pro Shop using in-house labor.
NEW BUSINESS
Rebuild South Side Marina Facility. Paul Mucho moved that the restaurant and Piers #1 & #2 and that the existing boat launch site be repaired. Build an 8’ docking along the bulkhead between the boat launch and Pier #3 and along the Marina side of the West canal, approximately 100’ in length. The POA Board directs John Bannen, General Manager, to prepare competitive bids for the costs to replace/repair and to replace the gas/diesel fuel station with a self-service card-operated fueling location. Lloyd Ramirez second. The motion passed unanimously.
REVPAR Contract Renewed. Jim Hunt moved that the renewal of the contract with REVPAR International to prepare the RFP for the marina/restaurant and continue components of #2 and #3 of their currently existing consultant/advisory service agreement dated January 10, 2007. John Yarbrough second. The motion passed unanimously. Phil Carriere suggested that all contacts be through the General Manager. The motion will be filed with the minutes.
Covenant Enforcement. Lloyd Ramirez proposed that on August 29, 2007, the two year anniversary of Hurricane Katrina, the POA initiate a legal action program against those residents who continue to violate the covenants by keeping unauthorized FEMA and other type trailers, POD’s, disabled vehicles as well as unclean, disorderly or untidy property specifically prohibited by the covenants. Mario Feola second. It was discussed is this action legal since that FEMA has extended the timetable until March of 2008. Jim Hunt moved to table this proposal until a legal opinion be obtained. Paul Much second. The motion passed unanimously.
Permits. Mario Feola moved that effective immediately permits for trailers, POD’s, RV, etc. to be located on residential lots will no longer be issued. Existing permits will not be renewed after their expiration. Jim Hunt second. YES – 10 (including 3 proxies); No – 1. The motion to immediately prohibit renewing permits passed.
VCC Report. Hilda Bourg notified the Board that Ron Rech resigned from the VCC because of his conflict of interest involving his position on the Diamondhead Interim City Council. Hilda Bourg told the Board that a replacement name would be suggested at the September Board meeting.
The committee suggested that the Board consider issuing two fines for trespassing – one for residents and one for non-residents.
The Board was reminded that there is a procedure that should be followed when a ticket is issued as directed in the Bylaws, Rules and Regulations, and Covenants Booklet, Article VI, Section 6.2, page 14.
OTHER BUSINESS.
Covenant Violation Procedure. John Bannen issued a 5-point procedure for
handling all covenants violations. Hilda Bourg moved to table this procedure. Lloyd Ramirez second. The motion to table passed unanimously.
There being no further business, the meeting was adjourned at 6:35 pm with a motion by Mario Feola to adjourn. Paul Mucho second. The motion to adjourn was approved unanimously.
Respectfully submitted,
Hilda L. Bourg
Secretary
Diamondhead Property Owners Association
Monthly Board Meeting
July 3, 2007
President Don Kraemer called the July Monthly Board Meeting to order at 4:00 p.m. in the Diamondhead Association Board Room in Diamondhead, Mississippi in accordance with the Bylaws Section 5.5 and 5.7.
Board Members Present: Don Kraemer, Paul Mucho, Hilda Bourg, Phil Carriere, Mark Duffy, Mario Feola, Jim Hunt, Lloyd Ramirez, Bert Schnadlebach and John Yarbrough.
Board Member Absent: Stewart Nutting (proxy to Jim Hunt)
The Board went into Executive Session to hear an appeal regarding a fine imposed by the VCC.
The Board came out of Executive Session at 4:15 p.m.
Guests: General Manager John Bannen and Controller John List.
Paul Mucho moved to approve the June 5, 2007 monthly meeting minutes. Lloyd Ramirez second. The motion passed unanimously. Lloyd Ramirez moved to approve the June 16, 2007 annual membership minutes. Paul Mucho second. The motion passed unanimously.
GENERAL MANAGER STATUS REPORT:
Security. Due to the increase in car thefts, course vandalism and malicious
mischief , an additional officer was hired for 90 days to bolster night patrols for
approximately $400.00 per week with the use of a vehicle from Facility maintenance.
Facility Maintenance. The construction of the Security office addition will begin shortly with the finishing date by the end of July. Three bids for the two mini-ductless air conditioners in the 19th hole were received with the best one costing $7,137.92.
Country Club. John Bannen recommends that all food services at the Country Club on Mondays be shut down. During the eight Mondays of May and June, the Country Club took in $1,288.00, not including Memorial Day. The cost in hourly labor for the same period was $3,034.72. The closing date is set for August 1st.
Grounds and Greens. One bid was received for the cart paths repaving. On Sunday, June 23, there was a break-in at the Grounds & Greens Maintenance yard. A truckster was driven around the golf course and the damage totaled less than $500.00. A security camera will be placed at the yard in hopes of stopping the break-ins.
Golf Departmemt. Five checks were received for the scoreboard.
Administration. Review of all salaried department heads is scheduled for July. Don Kraemer will assist in these evaluations.
Southside. A bid to re-stripe the runway was received for $13,850.00. This project not funded for 2007, so it will have to be included in the 2008 budget process.
FINANCIAL REPORT. John List reported the net profit of May totaled $4,912.00
versus a budgeted profit of $8,119.00 For the year to date, the actual loss was $163,997.00 versus a budgeted loss of $218,150.00. The cash position is $4,142,006.00 with $2,337,679.00 in the various accounts and $1,804,327.00 of operation funds, mostly from prepaid dues.
The budget capital projects undertaken this year in total are well within budget, with the exception of Tennis World and Cart Paths.
The use of the $25.00 coupons have slowed down with 115 used in June for a total of 1,367 or 30% of those issued.
Beverage cart sales for June totaled $2,047.00 and $3,820.00 for the two months in operation.
OLD BUSINESS.
Diamondhead Golf Ten-Year Major Expenditure Plan. Lloyd Ramirez moved
that the POA Board approve the “Diamondhead Golf Ten Year Major Project Expenditure Plan” developed by the Golf Committees and Operations and then formally recommended to the POA Board at the April Board meeting. Hilda Bourg second. The plan will be included at the end of the minutes. A discussion followed regarding the lay out of the plan of projects and the cost. Phil Carriere moved to table the motion until the 2008 budget hearings. Mark Duffy second.
YES – 6; NO – 4; ABSTAIN – 1 (proxy). The motion to table passed.
Golf Cart Paths. Jim Hunt moved to accept the bid to repair the golf cart paths as specified. Paul Mucho second. This includes 2,213 feet of 8 feet wide paths and 945 feet of 10 feet paths between #5 green and #6 tee through the red tee box on #8 Cardinal Course. The motion passed unanimously.
Bid for Tennis Facility. Don Kraemer announced that the only bid received for the proposal for the construction of a new walking trail and tennis complex in the vicinity of the Country Club was $800,317.00 from All Star Tennis Courts. The bid did not come in accordance with the budget amount of $435,848.00.
NEW BUSINESS.
Repair of Tennis World. Lloyd Ramirez moved to repair Hurricane Katrina damage to the Tennis Amenity for an estimated cost of $195,000.00 and for this work to commence immediately. Mario Feola second. During the discussion, Bert Schnadelbach presented to each board member a study of “Tennis World Restoration vs Relocation” that will be included at the end of the minutes. The East Recreation Area was mentioned as another possible relocation area for the tennis complex. Hilda Bourg moved to table the motion in order that both locations could be evaluated for the feasibility of building at the East Recreation Area or to restore Tennis World. Mark Duffy second. YES – 9; NO – 2. The motion to table passed. John Bannen will contact an engineer for an evaluation of the tennis clubhouse to find out if any structural damage precaudes restoration.
Tennis World Move to Country Club. Mario Feola moved that since the bid of $800,317.00 is in excess of the budget amount of $435,848.00 to build the tennis complex and walking trail in proximately of the Country Club, board action to the October 2006 motion is completed and that the motion is dead. John Yarbrough second. YES – 8; NO – 3. The motion passed
Establish a “POA Board of Ethics”. Paul Mucho moved that all POA Board Officers and Directors must adhere to the POA Board Code of Ethics which will be included at the end of the minutes. Lloyd Ramirez second. A discussion followed to the wording of the document. Mario Feola moved to table the motion in order to be revised. Hilda Bourg second. YES – 10; NO – 1. The motion to table passed.
“Interim” Governing Body and the Elected Governing Body of the City of Diamondhead. Paul Mucho moved that the POA Board to adopt in POA policy the following:
a) No POA Board Officer or Director shall serve on the city’s “interim”
governing body concurrently.
b) No POA Board Officer or Director shall hold a position on the POA
Board and a position on the city governing body concurrently.
Jim Hunt second. The motion passed unanimously.
Committee Assignment. Don Kraemer reappointed the following committee for another year:
Food and Beverage: Lee Seglund, chair; Rick Gilmore, Clarice Gustin
and Pat Sheehy
Tennis: Virginia Boyle, chair; K.K. Walker, Dick Perkins and Kristen
Beddoe..
Greens and Golf: Ken Foreman and Chuck Perry, co-chairs; John Paul Jones, Durell Pellegrin, Joanne Fried and Jodi Crosby.
19th Hole Air Condition Units. Bert Schnadelbach moved to accept the bid of $7,137.92 for the two mini-ductless a/c units for the 19th Hole. Jim Yarbrough second. The motion passed unanimously.
There being no further business, the meeting was adjourned at 5:50 p.m. with a motion by Mario Feola to adjourn. John Yarbrough second. The motion to adjourn was approved unanimously.
Respectfully submitted,
Hilda L. Bourg
Secretary
Diamondhead Property Owners Association
Monthly Board Meeting
June 5, 2007
President Don Kraemer introduced Colie Donaldson, Coley Donaldson, John White and Stan Warmuth for a presentation of a plan to develop the Yacht Club area at 4:00 p.m. Questions and answers period followed.
President Don Kraemer called the June Monthly Board Meeting to order at 5:00 p.m. in the Diamondhead Association Board Room in Diamondhead, Mississippi in accordance with the By-Laws Sections 5.5 and 5.7.
Board Members Present: Don Kraemer, Paul Mucho, Hilda Bourg, Phil Carriere, Mark Duffy, Mario Feola, Jim Hunt, Stewart Nutting, Lloyd Ramirez, Bert Schnadelbach,
and John Yarbrough.
Guests: General Manager John Bannen and Controller John List.
A quorum was determined in accordance with the By-Laws Section 5.8.
Phil Carriere moved to suspend the rules in order to address other business at the end of the agenda. Hilda Bourg second. The motion passed unanimously.
Mark Duffy moved to approve the minutes from the May 3, 2007 Monthly Board Meeting. Stewart Nutting second. The motion passed unanimously.
GENERAL MANAGER STATUS REPORT.
Architectural & Engineering. John Bannen stated that 15 permits for new
homes in May were issued. Responses to letter to cleanup on the South Side
has been slow; however, many people have cleaned their property, removed
trash and cut their grass.
Administration & Human Resources. The lifeguard program is in operation.
Each pool has two shifts of two lifeguards. The guards have been given the
authority to close the pool at the first sound of thunder and have been instructed
that they are not baby sitters, but to provide protection and keep order.
Aviation. The Mississippi Department of Transportation inspected the airport
on May 30, 2007 and gave their approval. The credit card reader and fuel pump
are in operation.
Country Club. The food and the service continue to improve and it is close to
being fully staffed. The oil used at the club is zero in trans fats.
Facilities Maintenance. Work has begun on repairs to the reflecting pool. The
driving range drainage will start on June 18, 2007.
Golf. Non-resident play has increased.
Grounds & Greens. Vandalism problems have been reported on the course, so
security will provide extra patrols.
Security. Wiring has been installed for security cameras at East Rec and will be
installed at the other pools and the Country Club. North Rec, East Rec. and Holiday Village pools have been all vandalized. By installing security cameras,
the vandalism should decrease.
FINANCIAL REPORT.
Accounting System. John List reported that he anticipates that the Jonas system
will be installed by this summer.
Budget. John Bannen has asked departments heads to start developing their requirements for next year and for the board to formalize their projects and to get
the proposals in by August to be included in the 2008 budget or the 10-year plan.
Beverage Cart. The beverage cart in April has generated sales of $1,774.00 in the first five weekends.
Revenue. Revenue. Phil Carriere stated that the revenue from all profit centers (except A & E, Capital Improvements and Recreation) are (is) worse than budget. A & E is better than budget only because a budgeted employee has not been hired. The membership which is the primary source of revenue is $120,103.00 worse than budget but is offset by $52,470 of Capital Improvements income better than budget. (and) The Country Club is $106,909.00 worse than budget for a total of ($227.012.00) $174,542 less revenue than budgeted.
Roads and Drainage. Phil Carriere reported the dedicated funds of $5.00 per month per member that was dedicated five years ago has proven to be inadequate, given the low bid cost for paving has increased from $36/ton to $60/ton. The last paving project (2-year budgets) got far less than the anticipated 11 plus miles.
Incorporation. To date the POA has spent $35,171.00 for incorporation expenses that was not budgeted and an additional amount of $50,000.00 that was unbudgeted in 2007. These combined expenditures represent 78% of the YTD cash flow verses budget.
Sources and Uses. Phil Carriere informed the Board that funds during mid-year may only come from excess revenue over that budgeted; impacting the cash reserve account; impacting the insurance set aside for rebuilding the marina, the yacht club and tennis world; and capital improvement projects. He related that none of these is desirable and to do so goes against basic prudent money management.
OLD BUSINESS.
Report of the Incorporation Study Committee. John Yarbrough moved to
commence the Incorporation process immediately by appointment of committees
and taking action necessary to present the information required for POA members
to make informed decisions on incorporation and to fund the professional fees and
costs incurred not to exceed $50,000.00. Paul Mucho second. John Yarbrough
submitted an incorporation plan that included time frame, cost and organizational
chart that will be included with the minutes. A discussion followed. The
motion passed unanimously. The Board was instructed to submit names to John
Yarbrough for committee assignments within two days.
$20.00 per Day Late Fees. Hilda Bourg moved to cancel the $20.00 per daylate
fee for unpaid fines or assessments and reinstate the $5.00 a month for every month the fine or assessment is unpaid. Jim Hunt second. On the advice of our attorney, this motion was introduced. The motion passed unanimously.
NEW BUSINESS.
Motion to Build Marina Pavilion. Marion Feola moved to design and to build a modest but suitable building on the site of the former Ship Store for $150,000 for materials and labor. Specifies will be presented to the Board for approval within 30 days. Jim Hunt second. This project was not in the 2007 budget. Mark Duffy suggested allowing someone with a food trailer to provide this service instead of building a permanent structure that would have to be torn down when the Marina Project is approved. Mario Feola withdrew his motion and Jim Hunt withdrew his second. John Bannen will work with Mark Duffy to find a vendor for this service.
Don Hopes Motion. Don Hopes purposed that an open Board meeting must be held prior to the Board voting on any Non-Reoccurring Capital expense that exceeds 5% of the Diamondhead expected income for that year. The Board denied this motion unanimously.
OTHER BUSINESS.
Diamondhead Medians. Jack Hensley sent a letter to each Board member
proposing that no parking or driving on medians signs be posted in the medians.
Burt Schnadelbach moved that this proposal be adopted with the following provision added to the motion that any exceptions would be subject to the General Manager advanced approval for special events (such as parades, parties). YES – 10; NO – 0; ABSTAIN – 1. The motion passed.
James Overstreet Proposal. Don Kraemer stated that James Overstreet proposal was not a By-Law change. No action taken.
Diamondhead Farmers Market. Kay Horn proposal to start a Diamondhead Farmers Market was discussed. in which she requested a shady spot for 2 to 3 hours one morning a week. If the Farmers’ Market wanted to use one of the pavilions at the East Rec or the Twin Lakes, they would have to rent it.
There being no further business, the meeting was adjourned at 7:00 p.m. with a motion by Hilda Bourg to adjourn. Paul Mucho second. The motion to adjourn was approved unanimously.
Respectfully submitted,
Hilda L. Bourg
Secretary
Diamondhead Property Owners Association
Monthly Board Meeting
May 3, 2007
President Don Kraemer called the May Monthly Board Meeting to order at 3:00 p.m. in the Diamondhead Association Board Room in Diamondhead, MS in accordance with the By-Laws
Section 5.5 and 5.7.
Board Members Present: Don Kraemer, Paul Mucho, Phil Carrier, Mark Duffy, Mario Feola, Jim Hunt, Stewart Nutting, Lloyd Ramirez, and John Yarbrough. Hilda Bourg and Bert Schnadelbach not in attendance, but voting by proxy.
Guest: General Manager John Bannen, Controller John List, and Administrative Assistant Betty Blakeney.
A quorum was determined in accordance with By-Laws Section 5.8.
Motion by Phil Carriere to accept April Minutes as written. Paul Mucho seconded. Minutes approved unanimously.
GENERAL MANAGER STATUS REPORT
Administration & Human Resources. We had a good open enrollment for employee insurance benefits – approximately 90% of eligible employees participated. Help wanted ads for the Country Club and Facilities are running in the newspaper and State Employment offices. T-Ball teams are filled up, both parents and kids are very happy.
Architectural & Engineering. 15 new home permits were issued last month. 115 letters have been sent to Southside homeowners regarding abandoned homes and lot clean up. A system is being put together to provide follow-up and response to the letters.
Aviation. New windsock has been installed and the parts for the hanger door are in the door should be complete in two weeks. Fuel is not yet available at the Airport. Will be available in two weeks.
Clubs. A program is in place in conjunction with Hancock County to get volunteers to use Diamondhead facilities for dining and golf. Ads have been placed for the Mother’s Day Buffet in the Gulfport papers and in the Sea Coast Echo. Rack Cards are waiting Board approval. Purcell has no objection to this type of advertising. Sales in the Country Club are well below budget but after conferring with Jeff and John List, it looks more like a budget glitch than anything else. We will be breaking out bar sales on Thursday and Friday to determine if entertainment is worth the cost.
Facilities Maintenance. The fence at the North Pool is almost finished. The Community Center kitchen is finished.
Finance. The financials for March look pretty good as the POA was in the black for the month John List has prepared the monthly statement.
Golf Course Maintenance. Both courses have been aerified and top-dressed. The cold weather hampered grass growth for a while, but now that the nights are warmer, growth should really take off. Mole crickets are in check and broadleaf weed spraying are on going. The new drainage on Pine # 9 is working well.
Information Tech. The new security cameras are a work in progress. Ron Hensarling visited Fairfield Glade in Tennessee to get a handle on the Jonas software we will be switching to this year.
Golf Operations. Hancock County Ladies Republican Party outing was held on April 21st with 120 participants. Both courses are in good condition.
Hurricane Disaster Preparation. I held a meeting with the staff to be brought up to speed on the Disaster Plan. Each Department Head reviewed his responsibilities and outlined the procedures to be used. The emergency generator is tested every Monday morning. The satellite phone has been tested and is working fine. Lists of emergency supplies were reviewed and revised where needed. I feel comfortable with the plan.
Security. There were 78 calls and complaints in April along with a large number of traffic tickets issued. The new uniforms will be in use by May 1st. Paul Mucho made a motion to accept rack cards. John Yarbrough second. Vote unanimous.
THE GOLF AND GREEN COMMITTEE MADE A PRESENTATION OF A LONG-RANGE PLAN FOR THE GOLF OPERATION AT DIAMONDHEAD. Members of the Committees present were Jodi Crosby, Joanne Fried, Dianne Ackerman, Kitty Gregoire, Ken Foreman, John Paul Jones, Durrell Pellegrin, Chuck Perry, Ernie Knobloch, and Robert Reidenauer. Committees were thanked for their hard work on the recommendations; the Board will consider the recommendations.
FINANCIAL REPORT. John List gave financial report. He is disappointed with collections. Ron Hensarling is pleased with the Jonas system he went to check on. We have renewed our D & O insurance policy.
OLD BUSINESS
Reinstatement of Architectural Control
1. To formally reinstate the architectural control of Covenant requirements.
2. To support the Architectural Committee and encourage the expeditious removal of trailers, PODS, etc.
There are about 150? FEMA and personal travel trailers parked on Diamondhead residential property. Less than 50% have responded to a letter to obtain a no cost permit so that the POA can track plans for removal. It is obvious that some of these trailers are not being used for recovery from the storm. In fact, some are not being used at all. It is most important from both a fiduciary standpoint as well as for the rights of all residents that trailers, PODS, etc. not be allowed to linger unnecessarily in violation of our Covenants.
It is suggested the Architectural Committee have a notice posted on all currently un-permitted trailers similar to the attached. It is further suggested that the notice be included on the POA website as well as included in an article in the DH News.
Motion by Lloyd Ramirez that those Covenant requirements that were suspended after Hurricane Katrina are now reinstated. Second by Stewart Nutting. Passed by unanimous vote.
Security Report. Mark Duffy stated that everyone got the report from Security regarding the number of calls from the Southside in the six-month period from Oct. 1, 2006 to March 31, 2007. One hundred seventy (170) calls were received from complaints on the Southside. Forty-seven (47) reports were of suspicious activity, all investigated were either contractors working, people from the Baptist Church, or Diamondhead residents sightseeing. Five (5) thefts were reported to have taken place. Two (2) burglaries were reported, one (1) was a residence, and the other was the Southside Guard House. Three (3) times the gate was found unlocked at the Airport. Four (4) complaints of trash and debris in the streets. Four (4) complaints regarding rising water problems. Three (3) complaints regarding noise violations. Two (2) looting incidents discovered by Security Officers. For a total of ninety-two (92) incidents with the remaining seventy-eight (78) complaints loose or lost dogs, speeding vehicles, sign violations, people or vehicles on airport runway, FEMA trailer problems and Security Officers making spot checks of vehicles on the Southside. What he was really looking for was the number of calls per shift. John Bannen will find out how many calls per shift. Will have something on the gate situation next month with a recommendation.
Relocation of Tennis World. Jim Hunt presented a new design with six (6) courts to cut down on pricing and the walking trail redesigned. The walking trail will be built first. Jim Hunt made a motion to accept design and put out for bid. Stewart Nutting seconded.
Discussion followed. Vote unanimous to accept design and put out for bid.
NEW BUSINESS
To provide a “professional” device to post golf scores for Golf Tournaments and Outings. The portable scoreboard we had broke apart on Saturday, April 21, 2007. These new Scoreboards will provide a “professional touch” to our Golf Tournaments. There will be two scoreboards, one inside the 19th hole and one outside in the grassy area between the 19th Hole and # 1 Tee box of the Pine. There will be a total of five (5) sponsors totaling $5,000.00 or one sponsor for each unit or for both units depending on the amount of the sponsor. At the end o